People Coordinator Mr Price Apparel

To provide comprehensive people administration, coordination, reporting, budget management, and employee experience support to the People team. The role is responsible for coordinating HR processes, managing budgets and invoices, supporting payroll administration, coordinating learning and development initiatives, and ensuring effective communication and engagement across the division.

1. Budget Management and Financial Administration

• Assist the People Director in preparing and managing the annual HR budget based on historical expenditure and business requirements.
• Monitor and track HR expenditure against approved budgets.
• Process invoices on DAX and ensure timely submission to Finance for payment.
• Maintain accurate records of all HR-related expenses and invoices.
• Conduct monthly budget reconciliations and investigate variances.
• Manage and reconcile monthly petty cash expenditure relating to HR activities.
• Monitor training budgets and track compliance training expenditure.
• Liaise with HR Business Partners and Regional People Coordinators regarding training budget utilisation and compliance concerns.
• Administer learnership budgets, including monitoring travel-related costs.
• Approve travel arrangements and associated costs in line with the company Travel Policy.

2. HR Administration, Communication and Coordination

• Coordinate and communicate employee milestones and recognition initiatives, including birthdays, service anniversaries, and long-service awards.
• Respond to and resolve general HR-related queries from employees and managers.
• Coordinate learning and development activities with the Academy, including: Training bookings, training logistics, vendor payments, invoice processing, training record maintenance.
• Coordinate and support employee engagement and culture initiatives, including Team building events, farewells & employee recognition activities
• Arrange venues, catering, logistics, and communications for divisional events.
• Communicate bursary and study loan opportunities to support Centre and operational employees.
• Coordinate onboarding and transfer processes.
• Ensure Health & Safety Representatives are appointed, trained, and compliant with legislative requirements.

3. Payroll Administration and Employee Records

• Partner with the Senior HR Business Partner to ensure accurate and timely submission of payroll-related documentation.
• Process and coordinate employee movement documentation, including new appointments, transfers, promotions, reporting line changes, maternity, terminations etc.
• Maintain accurate employee records and organisational structures.
• Update organisational charts and employee movement trackers.

• Notify payroll of long-service award payments and other employee-related adjustments.

4. Reporting and Analytics

• Generate monthly and ad hoc people reports for the People Manager and business stakeholders.

• Support the preparation of board packs and leadership reports through the provision of accurate people analytics.

5. People Team Support

• Assist with the preparation of presentations, reports, and meeting materials.
• Coordinate meetings, workshops, and team activities as required.
• Support special HR projects and initiatives.
• Undertake ad hoc HR administrative responsibilities as required.

Education

• Diploma or Degree in Human Resources Management, Industrial Psychology, Business Administration, or a related field.

Experience

• 2-4 years' experience in an HR Coordinator, HR Administrator, HR Officer, or related role.
• Experience in HR administration and payroll processes.
• Experience managing budgets, invoices, and expense reconciliation.
• Experience coordinating learning and development activities.

• Experience compiling HR reports and analysing people data.

  Mr Price Group Limited is an equal opportunity employer and is committed to Employment Equity.