Administrator

Motus Aftermarket Parts is searching for an Administrator to join the team at Meadowview head office. To provide accurate and timely finance administration and data capture support through the processing, verification, scanning, filing, and archiving of supplier and customer invoices. The role ensures compliance with SARS requirements, maintains accurate financial records, supports efficient month-end processing, and assists with general departmental and ad-hoc administrative duties.

Qualifications and Experience

• Grade 12 qualification.
• Basic knowledge of accounting procedures.
• Competent in MS Office, databases, and accounting software.
• 2–3 years’ data capture experience.

Knowledge, Skills and Abilities

• High level of accuracy and attention to detail.
• Good numerical aptitude.
• Strong organisational and administrative skills.
• Ability to work under pressure and meet deadlines.
• Goal-oriented and results-driven.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.

The key performance indicators include, but are not limited to:

• Process supplier invoices accurately and within one day of receipt.
• Ensure invoices comply with SARS requirements.
• Verify all invoice information against the relevant source documents before capturing.
• Immediately email rejected documents to suppliers and notify the Creditors Clerk for follow-up.
• Photocopy supplier invoices as required.
• Scan supplier and customer invoices accurately on a daily basis.
• Attach copies of supplier invoices to the relevant customer copies and verify the information for accuracy.
• Ensure invoices are placed in the appropriate pigeonholes daily.
• Ensure invoices are filed accurately and timeously.
• Request interim supplier statements on a weekly basis to ensure all invoices for the month are processed within the correct accounting period.
• Ensure statements and invoices are sent to customers via courier by the third working day of the new month.
• Work additional hours at month-end, when required, to ensure that all invoices received for the month are processed.
• Archive invoices on a quarterly basis.
• Assist with other ad-hoc duties and administrative requirements within the department.